DON’T let the idyllic sound of the company’s name fool you, Coconut Scanning Services offers the islands’ fastest and most powerful scanning software today’s technology can find.
Coconut Scanning Services, the authorized value added reseller of Laserfiche, is the natural off-shoot of White Coconut Computer Services located in Tanapag, owned and managed by C.E. “Bud” White for over six years.
With a team of trained technicians, Coconut Scanning Services can transform boxes of dust-gathering documents into a seamless electronic database, ready to access at the touch of a button.
“We are changing the landscape of document retrieval. On the islands, Mother Nature has her way to get to your precious documents either by typhoons, termites or high humidity. It also takes a long time to file and retrieve documents, taking up time and productivity,” said White.
“After we scan volumes of documents, we place them in a repository and save this database to our server. What is important is that we back up the repository to safeguard against any inadvertent loss,” he said.
“Computers will fail and systems will crash. By having your documents safeguarded by a back-up system and Laserfiche DVDs of your repository, you can avoid disaster,” he added.
According to its website, Laserfiche software helps organizations run smarter by streamlining processes for managing documents, records and workflow.
By digitizing paper archives, Laserfiche enables users to instantly pinpoint the information they need, to collaborate more effectively and to complete daily tasks more efficiently.
Laserfiche is the acknowledged leader in the municipal government market, with 480 counties and 1,700 cities across the United States and Canada using Laserfiche solutions. Federal clients include all branches of the United States military, the Secret Service and the State Department.
On Saipan, one example Coconut Scanning Services has assisted is the Prior Service Administration, scanning 40 years worth of documents.
“You don’t have to purchase the software. We will come and do the work for you. We can also sell you the software, or, we can augment what you are already doing by helping you catch up with back files,” said White. “We will be happy to do either way.”
Coconut Scanning Services offers document scanning and indexing, document archiving, electronic document management and electronic document publishing.
White Coconut Computer Services also offers the latest in accounting technology called “MAS 90”.
“This is basically ‘Peachtree’ software on steroids,” smiles White. “We can customize the MAS 90 by module to fit your accounting needs.”
MAS 90 offers full-featured accounting software, manufacturing, and distribution functionality, and comes standard with Business Insights - an insightful executive information system that takes a quick snapshot of a company’s financial data to show managers where they can be more profitable.
With more than 25 modules to choose from, MAS90 is a comprehensive product that allows customers to tailor a system to meet the growing needs of their businesses. Customers can add integrated e-commerce, human resources, CRM, and handheld solutions, as well as the accounting software, distribution, and manufacturing solutions.
Coconut Scanning Services is open Monday to Friday from 8am to 5pm and interested clients can call 322-9442.