THE objectives and scope of work of a performance audit at the Commonwealth Ports Authority will include the board of directors.
The CPA board members themselves unanimously adopted the desk audit’s scope of work to include their own performance. The objective and scope of work are outlined in the request for proposals the CPA will issue for the desk audit that will be conducted by a qualified private sector contractor.
Asked about the report audit, CPA Board Chairwoman Kimberlyn King-Hinds told reporters: We are here to fix things. We are not here to argue.”
If there are areas for improvement, she said they’ve got to find a way to improve and continue to make those improvements. “Walk the talk,” she added. In the event that a CPA employee or a board member gets a low evaluation rate, she said, “We are not here to put people down. We are here to grow and develop them and to give them the tools to be able to grow and develop.”
As for the evaluation of CPA’s executive staff members, King-Hinds said, “If they are not the right fit for the position and what that position calls for, maybe we can put them in an area where they can best serve not just CPA but the Commonwealth, and they feel good about the work that they do.
“This is not a tool to put people down. This is the tool so that we can grow and develop and hold ourselves accountable,” King-Hinds reiterated.
The scope of work in the CPA executive staff desk audit includes:
1) An initial assessment of each CPA executive staff member’s duties and responsibilities as provided by their contracts, statute, policies, and regulations will be performed.
2) Employee interviews to assess the functions that the employee actually performs will be conducted.
3) A report detailing the audit’s method, findings, analysis, and recommendations will be completed. An analysis that compares the duties and responsibilities performed by the employee against the duties and responsibilities as determined in the initial assessment will be included in the report. Recommendations on how to improve CPA operations will be included. Recommendations regarding whether the position’s duties and responsibilities should be modified, changed, or restructured will also be included. The report will also include recommendations regarding the positions evaluated, and whether it should have an alteration in pay level, classification, and grade.
For the performance assessment of the CPA board of directors:
1) The selected contractor will assist and facilitate the completion of the self-assessment of the CPA board of directors.
2) The selected contractor will use and improve the sample forms as provided within the request for proposals in conducting the performance assessment.
3) A report detailing the method, findings, analysis, and recommendations. The report will specifically identify areas of performance which the CPA board of directors could improve, and the areas of performance in which the CPA board of directors excels. The report will also make recommendations to improve CPA board of directors governance and operations, and provide justification for all its findings and recommendations.
Commonwealth Ports Authority Chairwoman Kimberlyn King-Hinds, center background, presides over a board meeting on Tuesday. Also in photo are board members Ramon A. Tebuteb, Thomas “Kiyu’ Villagomez and Joseph Diaz.
